Terms and Conditions & Privacy Policy

The Spatia Teacher Academy services are provided by:
Fundacja Rozwoju Edukacji SPATIA based in Chorzów 41-500, Żołnierzy Września 73/5, Poland, with NIP 6272765671 and OID E10251623,
and
Fundacja Wiedzy i Dialogu Społecznego AGERE AUDE based in Chorzów 41-500, Żołnierzy Września 73/5, Poland, with NIP 6272739863 and OID E10143926,
referred to in the remainder of these Terms and Conditions as the Foundation.

Registration

To participate Spatia Teacher Academy (STA) training program it is necessary to fill out the registration form available on the website www.spatiateacheracademy .eu, and then submit it online for confirmation. It is also possible to send the form by email to courses@spatiateacheracademy .eu.
The registration submission will be confirmed by a representative of the Foundation in writing (via email) sent to the address provided in the registration form. The confirmation of registration acceptance will include a pro forma invoice, which serves as the basis for payment for the selected course. After receiving the payment for the course, the Foundation will send a confirmation (original invoice) to the email address provided in the registration form.
The Foundation does not charge a registration fee. The confirmation of participation in the course is the payment for the selected course.

Course fees for the training programs for teachers include: a. Participation in the selected training;

Training materials in accordance with the Erasmus+ program guidelines;
Participation in one guided excursion at the training location;
One social event – a shared dinner;
Coffee breaks.

Payment of Fees

Upon receiving the registration form, the Foundation will send a confirmation of registration acceptance and a pro forma invoice. This will happen within 2 working days (excluding public holidays in Poland).
The payment must be made at least 4 weeks before the start of the course. The Foundation reserves the right to refuse entry to the course if the full payment is not received by the designated deadline.
Payments must be made in euros to the bank account specified in the pro forma invoice:

Spatia Education Development Foundation
IBAN: PL14 1600 1462 1885 2121 6000 0005
Bank Address: BNP Paribas Bank Polska S.A. ul. Kasprzaka 2, 01-211 Warsaw
SWIFT Code: PPABPLPK

Spatia Education Development Foundation and AGERE AUDE Knowledge and Social Dialogue Foundation
IBAN: PL81 1750 0012 0000 0000 3819 0261
Bank Address: BNP Paribas Bank Polska S.A. ul. Kasprzaka 2, 01-211 Warsaw
SWIFT Code: PPABPLPK

It is recommended to send the payment confirmation via email to courses@spatiateacheracademy .eu.
Any additional bank charges are to be borne by the person or institution making the transfer.

Reservation Cancellation

Cancellations must be made in writing (email). If the cancellation is made 31 days or more before the course start date, the Foundation will refund the course fee less administrative costs of 50 euros. The refund will be made by bank transfer to the account from which the course fee was paid.
The Foundation will not refund the course fee in case of cancellation less than 31 calendar days from the course start date and during the course.

Insurance

The Foundation does not provide insurance for course participants. It is recommended that participants have their own travel insurance, including coverage for medical costs abroad, liability insurance, luggage insurance, and assistance.

Complaints

We value all feedback from our clients about the services we provide. We strive to maintain the highest possible standards in all areas of STA. Any complaints or objections must be submitted in writing (via email) to courses@spatiateacheracademy .eu during the course or within 7 calendar days after the end of the course. The Foundation is not liable for any complaints or objections received more than 7 calendar days after the course’s completion.

Responsibility

Representatives of the Foundation are not responsible for accidents and/or theft, loss, or damage to personal belongings of participants during the training. The Foundation is not responsible for decisions made by local authorities. This also includes procedures and decisions regarding visas or visa extensions. We make every effort to ensure that the information provided on the STA website (www.spatiateacheracademy .eu) is accurate, but we cannot accept responsibility for any losses or damages arising from the use of this information. The Foundation is not responsible for the quality of external links on the STA website, and the inclusion of any external company name on the STA website should not be interpreted as an endorsement of that companyʼs products or services. The Foundation is not responsible for content displayed on websites linked from the STA website. If you find anything on such websites that raises concerns, please email courses@spatiateacheracademy .eu.

Force Majeure

The Foundation is not responsible for failing to fulfill any obligation and will not be liable for compensation if the failure is beyond its reasonable control. The Foundation is not responsible for any costs incurred by or on behalf of any person due to force majeure. Such causes may include, but are not limited to, losses, damages, cancellations or delays, strikes, social conflicts, wars, natural or nuclear disasters, extremely adverse weather conditions, viral pandemics, epidemics, health emergencies, prolonged power shortages, terrorist activities, or actions of states or governments prohibiting or preventing the Foundation from fulfilling its obligations.

Jurisdiction

In the event of a dispute between a client and the Foundation, the dispute will be governed by Polish law and the jurisdiction of Polish courts.

Consent for Image Publication

By selecting the option to consent to the publication of your image when filling out the registration form for a training course, you agree to the publication of your image recorded during the course in the form of photos or videos by the Foundation for the purpose of promoting training services on the website www.spatiateacheracademy .eu and the STA and Foundation profiles on Facebook, Instagram, and LinkedIn.

Information on Data Processing Rules in Connection with Consent for Image Use

The Foundation informs that data will be processed based on the voluntarily given consent for marketing and promotional purposes.
You have the right to request access to, update, limit the processing, and transfer your data. Consent can be withdrawn at any time without affecting the processing that took place before the withdrawal. Providing consent is voluntary and necessary for the publication of the image by the administrator.
Data may be shared with entities authorized by law and entities to whom the administrator has entrusted data for the proper execution of services to the extent necessary for those activities.
Detailed information on privacy policy is provided below.

Privacy Policy

We respect your privacy and are committed to protecting your personal data. Personal data will be processed in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter: Regulation or GDPR). By using the website www.spatiateacheracademy .eu, the user consents to the processing of their personal data and to the transfer/disclosure of such data to other companies if the Foundation deems it necessary for the successful provision of the services for which the participant has registered and for any related purposes. This privacy notice aims to inform users about how we collect and process their personal data in connection with their use of this website, including any data provided through this website when subscribing to our newsletter, registering for our training courses, educational programs, or purchasing any product or service offered by the Foundation. This website is not intended for minors or children, and we do not knowingly collect data relating to children or minors.It is important that users read this privacy notice together with any other privacy notices or fair processing notices we may provide on specific occasions when we collect or process personal data, so that users are fully aware of how and why we use their data.

Data Controller

The data controller and entity responsible for the personal data of website users and STA training participants is:

Fundacja Rozwoju Edukacji SPATIA

ul. Żołnierzy Września 73/5 41-500 Chorzów, Poland Registered in Poland
KRS: 0000818236 VAT: PL6272765671
For any questions regarding this privacy notice, including requests to exercise your rights, please contact us using the above details or via email at courses@spatiateacheracademy .eu.
You have the right to lodge a complaint with the Polish Data Protection Authority (UODO), the supervisory authority for data protection issues in Poland. However, we would appreciate the opportunity to address your concerns before you contact the UODO, so please contact us first.

Changes to Personal Data and Obligation to Inform Us

This privacy notice outlines most of the userʼs rights under the EU General Data Protection Regulation (GDPR), which has been in effect since 25 May 2018. It is important that the personal data we hold about users is accurate and up to date. Please inform us if your personal data changes during your relationship with us.

Third-Party Links

This website may contain links to third-party websites. Personal data or personal information means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store, and transfer different types of personal data about you, which we have grouped as follows:

Personal Data includes first name, last name, username or similar identifier, title, date of birth, and gender.
Contact Data includes billing address, delivery address, email address, and telephone numbers.
Financial Data includes bank account and payment card details.
Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
Technical Data includes internet protocol (IP) address, login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
Profile Data includes your username and password, language, profession, purchases or orders made by you, your interests, preferences, feedback, and survey responses.
Usage Data includes information about how you use our website, products, and services.
Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

We also collect, use, and share Aggregated Data, such as statistical or demographic data, for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data under the law as it does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data, which will be used in accordance with this privacy notice.

We do not collect the following Special Categories of Personal Data about you: details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, or genetic and biometric data.

Failure to Provide Data

Where we need to collect personal data by law or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (e.g., to provide you with goods or services). In this case, we may have to cancel a product or service you have with us, but we will notify you if this is the case at the time.

How Your Data Is Collected

We use different methods to collect data from and about you, including through:
Direct Interactions. You may provide us with your Identity, Contact, and Financial Data by filling in online registration forms, “Contact Usˮ inquiry forms, completing an online language test, or corresponding with us by post, phone, email, or otherwise. This includes personal data you provide when you:

Apply for our products or services;
Complete an online language test;
Request marketing information to be sent to you;
Enter a promotion or survey;
Provide feedback.

Purpose/Activity, Type of Data, and Lawful Basis for Processing

Purpose/Activity	Type of Data	Lawful Basis for Processing, Including Legitimate Interest
Registering a new client	Personal data, Contact, grant agreement number	Performance of a contract with you / Entering into a contract
Processing and fulfilling an order/reservation, including managing payments, fees, and charges	Personal data, Contact data, Financial data, Transaction, Marketing and Communication	Performance of a contract / Entering into a contract, Necessary for our legitimate shared interests

Managing the client relationship, including: informing about training details, sending necessary documentation and training materials, notifying about changes to terms or privacy policy, requesting feedback or survey participation	Personal data, Contact data, Marketing and Communications	Performance of a contract / Entering into a contract, Necessary to comply with a legal obligation, Updating data to maintain effective communication, and analyzing how clients use our products/services
Administering and protecting the Foundation and website, including: troubleshooting, data analysis, testing, system maintenance, support, reporting, and data hosting	Personal data, Contact data, Technical data	Necessary for our legitimate interests (running our business, administering IT services, ensuring network security, preventing fraud, reorganizing or restructuring the group) and necessary to comply with a legal obligation
Using collected data to improve the website, products/services, marketing activities, client relationships, and user experiences	Technical data, Marketing and Communications	Necessary for our legitimate interests (understanding client needs for our products and services, updating the website, developing the business, informing marketing strategy)
Suggesting and recommending goods or services that may interest the client	Personal data, Contact data, Technical data, Marketing and Communications	Necessary for our legitimate interests (developing products/services and growing the business)

MARKETING

We strive to ensure that the personal, contact, technical (website usage), and profile data collected about users is used to improve our products and services. Based on our clientsʼ behaviors and feedback, we determine which products, services, and offers may be relevant to the user and meet their expectations. Users will only receive information from us if they have requested it, purchased goods or services from us, or provided us with their details at another time and have not opted out of receiving marketing information.

Opting Out

You can ask us or third parties to stop sending you marketing messages at any time by contacting us. Opting out of marketing messages does not prevent the use of personal data provided to us as a result of purchasing a product/service or other transactions.

Change of Purpose for Using Personal Data

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another purpose that is compatible with the original purpose. If you wish to understand how the processing for the new purpose is compatible with the original purpose, please contact us. If we need to use your personal data for an unrelated purpose, we will notify you and explain the legal basis that allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Disclosure of Personal Data

We will not disclose your personal data to third parties without your explicit consent, unless we are required to do so by law or if we decide to sell, transfer, or merge parts of our business or assets. We may seek to acquire other businesses or merge with them. If a change occurs in our Foundation, the new data controllers may use your personal data in the same way as set out in this privacy notice.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

International Transfers of Data

We do not transfer your personal data outside the European Economic Area (EEA).

Data Security

We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal data on our instructions and are subject to a duty of confidentiality. We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process your personal data, and whether we can achieve those purposes through other means, as well as the applicable legal requirements. By law, we must keep basic information about our clients (including Identity, Contact, Financial, and Transaction Data) for six years after they cease being clients for tax purposes. In some circumstances, you can ask us to delete your data: see the “Request Erasureˮ section below for further information. In some circumstances, we may anonymize your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

Your Rights

You have the right to:

Request access to your personal data (commonly known as a “data subject access requestˮ). This enables you to receive a copy of the personal data we hold about you and check that we are processing it lawfully.
Request correction of the personal data we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide.
Request erasure of your personal data. This enables you to ask us to delete personal data where there is no good reason for us to continue processing it. You also have the right to ask us to delete your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully, or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request for erasure for specific legal reasons, which will be notified to you, if applicable, at the time of your request.
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party), and there is something about your particular situation that makes you want to object to processing on this ground as you feel it impacts your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information that override your rights and freedoms.
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:

– If you want us to establish the dataʼs accuracy;
– Where our use of the data is unlawful, but you do not want us to erase it;
– Where you need us to hold the data even if we no longer require it as you need it to establish, exercise, or defend legal claims;
– You have objected to our use of your data, but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or a third party. We will provide you, or a third party you have chosen, with your personal data in astructured, commonly used, machine-readable format. Note that this right only applies to automated information you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

Definitions

Legitimate Interest – the interest of the Foundation in conducting and managing our business to enable us to provide you with the bestservice/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Performance of Contract – processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a Legal or Regulatory Obligation – processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.

Cookies and Other Technologies We Use Cookies

We use cookies and/or similar technologies to analyze customer behavior, administer the website, track usersʼ movements, and collect information aboutusers. This is done to personalize and enhance your experience with our website. A cookie is a small text file stored on your computer. Cookies store information that helps websites function. Only we can access the cookies created by our website. You can control cookies at the browser level. Disabling cookies may prevent the use of certain features.

We use cookies for the following purposes:

Necessary Cookies – these cookies are required for you to use some important features on our website, such as logging in. These cookies do not collect any personal data.
Functionality Cookies – these cookies provide functionality that makes using our service more convenient and enables more personalized features. For example, they may remember your name and email in comment forms so you donʼt have to re-enter this information when commenting.
Analytics Cookies – these cookies are used to track the use and performance of our website and services.
Advertising Cookies – these cookies are used to deliver advertisements that are relevant to you and your interests. They also limit the number of times you see an advertisement.

Cookies are typically placed on the website by advertising networks with the website operatorʼs permission. These cookies remember that you have visited a website, and this information is shared with other organizations, such as advertisers. Often, targeting or advertising cookies are linked to site functionality provided by another organization.

We use Google Analytics to measure traffic on our website. Google has its own Privacy Policy, which you can opt out of here. If you wish to opt out of tracking by Google Analytics, visit the Google Analytics opt-out page.

Third Parties

Service providers acting as processors who provide IT and system administration services.
Professional advisers acting as processors or joint controllers, including lawyers, bankers, auditors, and insurers who provide banking, legal, insurance, and accounting services.
Tax authorities, regulators, and other authorities that require reporting of processing activities in certain circumstances.

Contact Information

Office for Personal Data Protection Website: https://uodo.gov.pl/en Email: kancelaria@uodo.gov.pl
Phone: +48 22 531-03-00

Changes to This Privacy Policy

We reserve the right to make changes to this Privacy Policy. The last modification was made on 26 January 2024.